Packs: Cub Scout Leader Book, Pack Record Book.Using PayPal and Scoutbook Payment Function Log.Although packs, troops, crews, and posts use a different means to determine their own budget needs, each Scouting unit falls within the official BSA fiscal policies and procedures for BSA units.Īdditional information concerning unit budgets, the treasurer’s job, camper savings plans, forms, and records can be found in: A unit that operates through the generosity of others and finances itself by the efforts of adults fails in its responsibility to teach its members self-reliance.īuilding and supervising the unit budget plan is a major responsibility within every Scouting unit. In keeping with the principles of Scouting, the program of the unit is paid for by the members with money they earn and save themselves. Past expenses will serve as a guide for judging amounts needed for each budget category – one-time expenses - tents, etc. To determine what the unit expenses will be for the year, the unit annual program must be analyzed. In developing your budget, expenses for the year must be estimated and a plan devised for meeting those expenses. The unit budget is made up a year at a time and typically coincides with the units program plan. Lastly, you will take this information and create an annual budget that outlines the planned revenues and expenses for the year, followed by business-like management of the units’ funds.Ī budget is a plan for receiving and spending money. The next step is ensuring your funding plan will cover both of these groups. Please feel free to reach out to your District Executive with any questions you may have.Īs you build your annual plan, you will need to decide what expenses the unit will cover and what things the families will cover. There are some examples in the training guide above. Incentives matter, and having the Scouts raise funds to pay for the activities they are involved in can have a very positive impact on the unit operations. This allows the unit and families to track payments and expenses. We highly encourage the use of the Payment Log Function in Scoutbook, also referred to as Scout Accounts. It is important that your unit’s plan funds BOTH of these items. Family Expenses: Things that the family typically bears the cost of such as Weekend Campouts, Summer Camp, Cub Haunted, etc.Unit Expenses: Things that the unit typically pays for such as Advancement, Unit Gear, Pinewood Derby Cars, etc.Unit Expenses can be broken into 2 Categories: Unit Expenses and Family Expenses. T he following items will help guide your unit through this process. This means that more families will join your unit and more of them will stay involved. Prospective parents want to know the answer to two questions, What are we going to do and how much is it going to cost? Having an annual plan with associated funding plan that can easily be shared with their Scouting families will help them know what they can expect. What this looks like is slightly different from unit to unit, but the core elements of the plan will be the same. This all starts with your unit’s annual program planning conference which is a set of meetings, held in May or June, where the unit schedules the key activities and events they want to do for the next year, along with a plan for how they will pay for these activities. That is what we call program and it doesn’t just happen by chance. They like to have fun, do cool and challenging activities, earn merit badges, go places, and learn new things. It doesn’t take a rocket scientist to figure out what keeps Scouts in the program.
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